Scholarship Forms & Documents

This section contains the official forms and documents used by the It’s A Family Affair Scholarship Board. Board members should use the current approved version of each document when participating in scholarship administration, review, selection, and recipient processing.

Board Member Documents

• Scholarship Board Chair Duties
• Scholarship Board Vice Chair Duties
• Scholarship Board Member Duties
• Scholarship Board Confidentiality & Privacy Agreement
• Scholarship Board Member Information Form
• Scholarship Board Member List

Application Review Documents

• Scholarship Eligibility Checklist
• Scholarship Scoring Rubric
• Individual Reviewer Score Sheet
• Conflict-of-Interest / Recusal Form

Final Selection Documents

• Final Scholarship Selection & Voting Record
• Scholarship Selection Meeting Minutes

Recipient Administration Documents

• Scholarship Recipient Verification Form
• Scholarship Award Acceptance Form
• Scholarship Payment / Disbursement Authorization Form
• Scholarship Recipient Tracking Log

Applicant Communication Documents

• Scholarship Award Notification Letter
• Not Selected Notification Letter
• Alternate / Waitlist Notification Letter

Records & Administrative Documents

• Scholarship Records Checklist
• Applicant Concern / Reconsideration Form

Document Security

Blank forms and approved board resources may be made available through this private portal.

Completed applications, reviewer scores, applicant records, financial information, and other documents containing personal or confidential information should be maintained securely and should only be accessible to authorized individuals.

Do not place confidential completed applicant records on a publicly accessible webpage.